GembaDocs has two Kanban card templates. Before you create a card, it’s worth knowing which one fits your situation. Here’s what each includes and how to build one.
Template 1 – The Standard Format
This is the original GembaDocs Kanban card. It’s the most complete option and works well for most operations.
The front includes:
- Part description and part numbers
- Supplier details
- Stock location
The back includes:
- A barcode
- Two QR codes – these can link to a supplier ordering page or trigger an email with ordering details
It also comes with a pull card and a full range of bin labels.
Size options run from credit card up to full page, so you can match the card to your bin or shelf format.
Template 2 – The Writable Format
Template 2 looks different from Template 1 and has one key advantage: the back is left blank so you can write on it.
Use this when you need to track:
- Order dates and delivery dates
- Purchase order numbers
- Any other purchase history you want logged by hand
It comes in a single size only and includes its own set of bin labels.
How to Create a Kanban Card
The process is the same on desktop and mobile.
Step 1 – Open the Kanban tab
From your GembaDocs dashboard, go to the Kanban tab and hit Create New.
Step 2 – Choose your template
Select Template 1 or Template 2 based on what you need.
Step 3 – Add your card details
Fill in:
- An image if you have one
- Part description and part number
- Supplier details and stock location
- An ordering URL – this can be a supplier website or a link to an SOP, which works well for production commands
Step 4 – Configure your QR code
You can set up a QR code to send a standard email when scanned. This is useful for triggering re-orders without anyone needing to log into a system.
Step 5 – Generate your card
Fill in the remaining fields and hit generate. Your card is ready to print.
