SOP software for your office.
Because when one person knows how to do it, it’s a skill – when nobody else does, it’s a risk.
Record your screen, generate the SOP automatically, and make sure every task is covered no matter who’s in.
- Works in Browser
- Chrome Extension
- AI powered record process to SOP creation
Trusted by manufacturing teams
- and now the offices behind them
Every office has a process that lives in one person's head.
Creating a desktop process in MS Office means taking a screenshot, pasting it in, realigning everything when the text shifts, adding annotations in a separate tool, exporting it, uploading it somewhere – and then hoping the link still works when someone scans it six months later. Most people stop halfway through. The process never gets documented and the risk stays.
Record your screen.
GembaDocs writes the SOP
Install the GembaDocs Chrome extension. Go through the process on screen – logging into the system, running the report, processing the invoice, whatever the task is. When you’re done, the documentation is done too.
Hit record.
Do the task.
Open the Chrome extension, start recording, and talk through the process as you normally would. No scripting needed. No second takes.
GembaDocs generates the steps.
The recording is automatically cut into steps, with a written description generated for each one. Edit anything that needs adjusting, redact where needed, and publish.
Accessible everywhere.
The published SOP is accessible in the desktop (and mobile) app, by QR code, direct link, or PDF. Anyone covering the role can follow it from their browser.
Redact before you publish.
Some recordings pick up information that shouldn’t be shared – account numbers, customer names, login details. Use the redact tool to blur sensitive content from any step before the SOP goes live.
Everything you can do on a phone,
you can do on a desktop.
GembaDocs was built mobile-first for the shop floor – but don’t let that fool you – the desktop experience is not an afterthought. Every feature available in the app is available in the browser – same builder, same tools, same output.
Drag screenshots straight into steps.
Paste from your clipboard or drag a file in. No file management, no separate upload step. The image lands in the step where you need it.
What office teams document with GembaDocs.
Any process that should be done the same way every time. In an office, that covers more than most teams have written down.
Monthly close, bank reconciliation, expense approvals – documented once and followed consistently, with no variation depending on who’s in.
And yes, we even have been used to write instructions on how to save a word document as a PDF.
Documentation for cover.
Boards for the daily run.
Documentation for cover. Boards for the daily run.
SOPs tell someone how to do a task. Task boards tell them what needs doing and when. Together, they’re a complete system for keeping office operations running when the usual person isn’t there.
Use Green/Red task boards for recurring office tasks.
Daily admin, weekly reports, monthly compliance checks – tasks that happen on a rhythm and in most offices depend on whoever remembers. GembaDocs task cards cover the recurring task and link directly to the SOP that explains how to do it. The board shows what’s due. The card carries the procedure.
Cover the silo roles before someone goes on planned and unplanned leave.
Document every task that only one person knows – Chrome extension for software processes, mobile app for anything physical. The SOPs sit in a shared folder, accessible by QR code, in the platform, or link, ready for whoever is covering. The person going on leave gets an actual holiday.
From the people doing the work
If any of this sounds familiar, GembaDocs was built for you.
- There's one person in the team who runs the monthly close - and nobody else knows the steps
- When someone goes on holiday, their handover is two lines in an email that nobody can fully action
- You have process documents somewhere - but nobody's updated them since they were first written
- New starters spend their first week asking questions that should have been written down already
- Recurring admin tasks depend on whoever remembers to do them that week