SOPs your team will actually use.
GembaDocs makes it fast to create SOPs, easy for operators to follow them, and simple to keep them current. Mobile-first, built for manufacturing teams and now the office.
30 day trial.
No card required.
Create, publish, and keep it up-to-date, easily
Capture the task on your phone, record your screen, or type it out. GembaDocs formats it automatically - photos, steps, and layout included. Most SOPs are done in under 30 minutes
Send for approval if needed, then publish. Operators access the latest version by QR code, mobile app, or desktop - no printing required. The link is always live.
Processes change. Update a step, publish the revision, and every QR code and link automatically shows the new version. No reprints, no chasing, no outdated binders.
The right SOP for every situation
GembaDocs gives you three ways to build SOPs, depending on what you’re documenting and how you want to capture it.
Every type is managed in the same platform, accessible on any device. And available on every plan.
Standard SOP
For the procedures your operators run every day
Build clean, step-by-step instructions using photos, short videos, and text – directly from the GembaDocs mobile app. Speak your steps out loud with voice-to-text, let AI clean up the wording, then publish as a PDF, mobile view, or step-by-step format.
- Photos and short video at each step
- Voice-to-text capture on the shop floor
- AI polish for grammar and clarity
- Publish as PDF, print, or QR code mobile step-by-step
- One-click translation into multiple languages
- Checklist option: Capture data while operators complete the SOP
- Reference numbers, revision history, author tracking
- ISO-ready approval workflow with sign-off
- Best for: machine setup, quality checks, safety procedures, shift handover
Advanced SOP
For complex jobs that need more detail
When a process has multiple decision points, requires detailed technical reference, or needs to meet compliance standards, use an Advanced SOP. Add multiple images and, video to each step so technicians see exactly what ‘good’ looks like.
- All the same tools and features as standard SOPs
- Multiple images and a video per step
- Rich text larger descriptions for in-depth process descriptions
- Training Within Industry (TWI) descriptions - key points as well as reasons why, great for training and upskilling, as well as reducing defects
- Best for: complex assembly, maintenance procedures, compliance-sensitive operations
Video-to-SOP
Documentation that writes itself
Record a task on your phone or capture a process with our [Chrome extension]. GembaDocs automatically turns the recording into a clean, step-by-step procedure. No typing. No formatting. Just show the work once and the documentation writes itself.
- Mobile app: film physical shop floor tasks
- Chrome extension: record screen-based workflows
- AI generates written steps from the recording
- Editable output - review and publish in minute
- Blur sensitive information
- Ideal for capturing tribal knowledge from experienced operators
- Best for: knowledge capture, onboarding guides, software how-to procedures, office holiday cover
Word/PDF SOP
Already have SOPs in Word or PDF?
Import your existing procedures directly into GembaDocs. Upload your dlocuments like a Word Doc or PDF and publish them as SOPs – without starting from scratch.
- Edit Word Document SOPs with our editor
- Publish as PDF, print out, or QR code to document (no step-by-step)
- Reference numbers, revisions history, author tracking
- Best for: quick import of existing SOPs to get up and running
Drag-and-drop SOP builder
Voice capture and AI Polish
QR to view, edit, feedback
Folders and tags built-in
One-click translation
Public API
There's more under the hood
The three SOP types are the core of GembaDocs. But the platform also includes a full set of tools that sit around them: document control, multi-language support, approval workflows, API access, SSO, and more.
If you’re evaluating GembaDocs for a larger team or need the complete feature breakdown, the platform overview has everything.
Still writing SOPs in Word?
Most teams are. The problem isn’t the intention – it’s the tool.
Word documents take hours to format. Photos don’t stay aligned. Operators can’t find the file. By the time someone needs the SOP, it’s out of date, printed on the wrong shelf, or stored on a drive nobody checks.
GembaDocs makes SOPs fast to build, easy to follow, and available wherever the work happens.
3 customers. 30 SOPs. 37 hours saved.
Writing their first 10 SOPs in GembaDocs.
Before GembaDocs
1-4 hrs
to write one SOP
After GembaDocs
5-30 mins
to write one SOP
Before GembaDocs
1 hr
to write one SOP
After GembaDocs
15 mins
to write one SOP
Before GembaDocs
1-2 hrs
to write one SOP
After GembaDocs
10 mins
to write one SOP
Give us 3 minutes.
We'll give you an SOP.
Full access for 30 days. No credit card. No onboarding calls. Setup takes minutes.
Running a medium or larger operation? Book a call with Tom – he’ll show you exactly how GembaDocs fits your operation.
Full access for 30 days. No credit card. No onboarding calls. Setup takes minutes.
Running a medium or larger operation? Book a call with Tom – he’ll show you exactly how GembaDocs fits your operation.
