What this does
Voice to Text turns a spoken description of a process into a written SOP step. Instead of typing out each step by hand, you talk through what you do, and GembaDocs converts it into clear, professional wording.
You do not need to worry about:
- Perfect grammar
- Spelling
- Getting every word exactly right
GembaDocs makes sense of what you say and turns it into a usable step.
When to use it
Voice to Text works well when:
- You want to capture an SOP straight from the shop floor
- The person who knows the process is not confident writing it down
- You need to build out documentation faster than typing allows
- Frontline operators are usually the people closest to a process. They hold the knowledge, even if they are not the ones who normally write the SOPs. Voice to Text gives them a direct way to pass that knowledge on.
How to do it
Voice to Text works the same way on the mobile app and the web version.
- Open the AI button in the SOP editor
- Select Voice to Text
- Hit start
- Describe the process naturally, in your own words
- Wait for GembaDocs to generate three different versions of your description
- Choose the version that best captures what you meant
- That is it. Your spoken description becomes a finished SOP step.
Tips and common mistakes
- Speak the process the way you would explain it to a new operator, not the way you would write a manual
- Do not stop to correct yourself if you misspeak, GembaDocs works from the overall description
- Review all three generated versions before picking one, they can read differently even from the same description
- Use this feature to bring operators into the SOP creation process, not just supervisors or managers
